Cumbrian Challenge: Terms and Conditions

1. DEFINITIONS

1.1 To make these Terms easier to understand, they contain some defined terms. These defined terms are set out in the table below and if you see one of these terms used in these Terms, it will be given the exact meaning as set out below.

2. ABOUT US

2.1 We are WALKING WITH THE WOUNDED, a registered charity. You can find information about us (like our registered charity number and address) on our Website.

2.2 If you need to contact us about anything to do with the Event, you can find details of how to contact us on the Contact Us page of our Website.

3. THESE TERMS

3.1 Please read these Terms carefully; they set out important information about the Event. In particular, by agreeing to these Terms, you will be making some important declarations about:

3.1.1 your fitness to participate in the Event; and

3.1.2 agreeing to comply with the Rules.

3.2 Additionally, the Terms also contain important information covering:

3.2.1 what happens if we need to cancel or postpone the Event;

3.2.2 how you can withdraw from the Event; and

3.2.3 what happens if a dispute arises between us and you.

4. ENTERING THE EVENT – SETTING UP A TEAM

4.1 To enter the Event, if you are the team leader, you first need to set up a team by following the onscreen prompts on the Website and paying to us the Entry Fee. Team members will not be able to register for the Event until the team has been set-up.

4.2 On receiving your Application and the Entry Fee, provided everything is in order, we will email to confirm your participation in the Event at which point a binding contract will come into existence between us and you as team leader.

4.3 Thereafter, you will be able to invite your team members to sign-up. To do this, follow the onscreen prompts on the Website.

4.4 Teams must be of either three, four or five people.

4.5 If, for whatever reason, we are unable to accept your Application, we will refund you the Entry Fee paid.

5. ENTERING THE EVENT – ONCE A TEAM HAS BEEN SET-UP

5.1 To enter the Event once your team leader has set-up your team, follow the instructions contained in the invitation email you receive.

5.2 Once you have provided us with your Application, provided everything is in order, we will email to confirm your participation in the Event at which point a binding contract will come into existence between us and you as a team member

6. DECLARATION

6.1 The Event will be physically challenging and carries with it risks. Possible risks including:

6.1.1 slips, trips, and falls due to uneven, slippery or loose surfaces;

6.1.2 potentially life changing injuries or death from falls from mountains and very steep terrain;

6.1.3 muscle strain or joint pain from overexertion or poor footwear;

6.1.4 foot injuries such as blisters or stress fractures;

6.1.5 exposure to adverse weather conditions (e.g. rain, and cold);

6.1.6 insect bites or contact with wildlife;

6.1.7 reduced visibility in low-light or foggy conditions;

6.1.8 aggravation of pre-existing medical conditions; and

6.1.9 navigation errors or getting lost in unfamiliar areas.

6.2 By taking part in the Event, you are agreeing that you will not take part if you:

6.2.1 have been advised by a doctor not to take part;

6.2.2 you believe that participating may worsen any existing medical condition(s);

6.2.3 are under the influence of alcohol or any illegal drugs; or

6.2.4 are under the influence of medication (prescription or non-prescription medication) which could have side effects which could be triggered by exertion, or otherwise which may affect your ability to safely participate.

6.3 You understand and agree that:

6.3.1 we are not qualified to express an opinion that you are fit to safely participate in the Event and that you must take appropriate medical advice before participating; and

6.3.2 in the absence of any:

6.3.2.1 negligence (i.e., where we have a duty of care in respect of you, and breach that duty); or

6.3.2.2 breach of any other duty,

your participation in the Event is entirely at your risk.

6.4 As your participation in the Event is entirely at your own risk, we strongly recommend that you take out an appropriate policy of insurance to cover any costs or losses which you could incur or suffer associated with the Event.

7. EVENT ORGANISER

7.1 We have engaged the Event Organiser to run and manage the Event. The Event Organiser, amongst other things, is responsible for:

7.1.1 determining the relevant routes (i.e., “The Peak”, “The Tough” and “The Tougher”); and

7.1.2 safety measures.

7.2 The Event Organiser’s participation statement can be found HERE and by taking part in the Event you are expressly accepting, and agreeing to comply with the Event Organiser’s participation statement.

8. RULES

8.1 You agree:

8.1.1 to comply with the Event Organiser’s Terms;

8.1.2 to complete the Event with your team along the predetermined routes within the checkpoint cut-off times as set by the Event Organiser;

8.1.3 to comply with all instructions issued to you either by us or the Event Organiser;

8.1.4 to use your best efforts to raise £2,200 (excluding Gift Aid and the Entry Fee);

8.1.5 to acknowledge that your fundraising is exclusively for us;

8.1.6 pay all funds raised to us within six weeks following the end of the Event (but sooner if possible);

8.1.7 that no funds raised by you in connection with the Event shall be paid to any other charity or used for personal expenses;

8.1.8 if you have bring a dog, to keep it on a lead at all times and to clear-up after it; and

8.1.9 only smoke or use vapes/e-cigarettes in the designated areas during the Event;

8.2 The minimum age for participating in the Event is 18 years or over as of Friday 15th May 2026 and you confirm they will be at least the minimum age on the day of the Event.

8.3 You must register for the Event on arrival at the event location. Registration opens at 4pm on Friday 15th May and will include mandatory safety measures for all teams. It is you and your team members’ responsibility to ensure that team registration is completed in good time prior to the start of the Event.

8.4 If for any reason team members drop out leaving only two team members remaining for registration to the Event, registration will not be completed unless the team can be increased with at least one other participant. If a third team member cannot be found, you and your team will not be permitted to take part, but we will refund you the Entry Fee (if paid).

8.5 Once you and your team has completed registration no team members may be substituted.

8.6 You will comply with the safety guidelines as communicated in the Event safety briefings which take place on Saturday 16th May 2024. You must attend one of these compulsory safety briefings at the start line.

8.7 During the Event you and your team members must:

8.7.1 start and remain together throughout the Event

8.7.2 correctly check in at each checkpoint and the finish point together.

8.7.3 not leave a checkpoint until the whole team has reached that checkpoint (unless a team member withdraws - please section 10 for further information on withdrawal).

8.7.4 display/wear your allocated team identification number;

8.7.5 ensure that a member of the team always wears the timing wristband (or equivalent) during the Event;

8.7.6 not be transported by vehicle along any section of the trail or between any points on it, unless required to do so by injury or formal withdrawal from the Event;

8.7.7 not act in a way that dangers yourself or others or to unfairly gain advantage during the Event;

8.7.8 behave in a way that does not cause offence to or endanger fellow participants, our staff, Event Organiser’s staff or the public, and does not in any way bring us or our name into disrepute;

8.7.9 respect the environment and comply with the countryside code;

8.7.10 use the litter and recycling bins at the checkpoints and the start/finish location; and

8.7.11 return the timing wristband on the day of the Event or within one calendar week following the Event (and if a wristband is not returned, you will be liable to pay an additional charge of £30 to cover the cost of the unreturned device).

9. DISABILITIES AND MEDICAL PROBLEMS

9.1 The Event is open to everyone. We will do our best, where possible, to make reasonable adjustments to accommodate any disability and/or medical condition you may have. However, you must only take part in the Event if you are certain that you will be able to complete it and, where appropriate, have taken appropriate medical advice. Please see section 6 for further information about this.

9.2 You must notify us prior to the Event if you are disabled and/or have a known pre-existing medical condition. We require this information so that we are able to inform the emergency services should you require emergency medical treatment during the Event.

9.3 However, please note that if you have informed us of a disability and/or medical condition, we are in no way recommending or otherwise passing judgment as to your suitability to take part in the Event. Again, please see section 6 for further information about this.

9.4 By participating in the Event you consent to our staff, or the Event Organiser’s staff giving you medical treatment in the case of emergency and where emergency services will not be able to attend in a timely manner. We will inform your emergency contacts in case of hospitalisation.

10. WITHDRAWALS, INJURIES & EXPULSION

10.1 If, during the Event, you wish to withdraw from it, you must first report to the nearest checkpoint or contact a member of the Events Team and return your timing device.

10.2 For safety, if a participant withdraws during the Event dur to injury, only teams with at least three remaining team members may continue. If only two (or fewer) team members remain then either:

10.2.1 they will not be permitted to continue and will be required to leave the Event course with their injured teammate; or

10.2.2 they may be permitted to continue, but only if another team agrees to formally accept responsibility for them (and in such circumstances either we or the Event Organisers must be notified before the team may continue).

10.3 If a participant withdraws it is the responsibility of remaining team members to ensure that either we or the Event Organisers are aware of the withdrawal. The team may not continue until the withdrawal has been reported.

10.4 Any participant who is injured or exhausted during the Event must be brought to the nearest checkpoint for assistance. If the participant cannot be moved, one person must stay with them while the remaining members of their team seek help. If in a team of three one person is injured, one person may stay with them and one person may go for help.

10.5 Under no circumstances is a casualty to be left unattended.

10.6 If we or the Event Organisers deem you or a member of your team to be inadequately equipped or prepared for the Event, we shall have the right disqualify you and prevent you from taking part in the Event on safety grounds. A list of essential kit items will be provided to all participants in advance. If we disqualify you pursuant to this section, we will not refund the Entry Fee (as the Entry Fee will cover our costs incurred in dealing with your disqualification).

11. OUR RIGHTS

11.1 If a participant:

11.1.1 fails to comply with the terms of this contract; or

11.1.2 is acting any a way which either we, or the Event Organiser, consider to be:

11.1.2.1 dangerous (either to themselves or other participants); or

11.1.2.2 potentially damaging to our, or the Event Organisers’ reputation,

then we and/or the Event Organiser shall have the right to:

11.1.3 shorten the route of the relevant participant’s team; or

11.1.4 remove and disqualify the individual and/or their team from the Event.

11.2 If we disqualify you and/or your team pursuant to this section, we will not refund the Entry Fee (as the Entry Fee will cover our costs incurred in dealing with your disqualification).

11.3 We reserve the right, at our discretion, to refuse entry by an individual or a team (or both) to the Event. If we do this, we will refund your Entry Fee if your team is unable to take part in the Event.

12. OUR RIGHT TO POSTPONE, CANCEL OR CHANGE THE EVENT

12.1 Due to events which our outside of our control, or the control of the Event Organiser, (including dangerous weather conditions, epidemic or pandemic (such as COVID-19), general strike or a change in law) we may need to either cancel or postpone the Event.

12.2 In such circumstances we will notify you as soon as we are able (although, depending on the circumstances, you understand that the Event may have to be cancelled or postponed at short notice).

12.3 If we notify you that Event is to be cancelled, we will refund you the Entry Fee as soon as we can, by the same method you used to pay. This will be the extent of our liability to you. For example, we won’t be liable to you for any costs you may have incurred in connection with transport or accommodation, and we recommend you have appropriate private insurance in place to cover such cost.

12.4 If we notify you that the Event is to be postponed, we will:

12.4.1 as soon as possible, notify you of the new date on which the Event is to take place; and

12.4.2 your place in the Event will remain valid.

12.5 If, however, you can no longer attend the Event on the new date, please contact us to let us know and we will permit you to transfer to your place to someone else. If you are unable to transfer your place meaning your team is no longer the required size, then your teammates will no longer be able to take part in the Event. In these circumstances your place, and your teammates places, in the Event will be cancelled and the Entry Fee will be refunded in full.

12.6 We may also change the Event if and to the extent required by safety concerns, either relating to the course itself, weather conditions or the behaviour of Event participants. We will give you as much notice of any change as we reasonably can.

13. CANCELLATION BY YOU

13.1 If you wish to withdraw from the Event, please contact us and we will permit you to transfer to your place to someone else. If you are unable to transfer your place meaning your team is no longer the required size, then your teammates will no longer be able to take part in the Event. In these circumstances your place, and your teammates places, in the Event will be cancelled and the Entry Fee will be refunded in full.

14. SPONSORSHIP MONEY

14.1 If, for whatever reason, you do not take part in the Event:

14.1.1 you are responsible for contacting your sponsors to inform them that you are no longer taking part and confirming whether they are happy for their sponsorship money to be donated to us, or whether it is to be returned; and

14.1.2 if you used sponsorship forms, all sponsorship forms and monies collected (which are not to be returned to sponsors) should be forwarded to us within 14 days of the date on which you withdraw from the Event.

15. RESULTS AND AWARDS

15.1 Only registered teams that complete their challenge as a team of three, four or five within the relevant cut-off time will be featured in the official Event results.

16. PERSONAL DATA

16.1 Data Collection and Use

16.2 By registering for this event, you acknowledge and agree that:

16.3 Walking With The Wounded (WWTW) will collect personal data from you and your team members during registration and participation.

16.4 WWTW will share your personal data, including any medical information you provide, with the event organiser Raw Adventures, solely for the purpose of ensuring your safe participation. This may include processing under Article 9(2)(a) of UK GDPR (explicit consent).

16.5 In addition to the above, we will look after and use your data as outlined in our Privacy Policy.

17. USE OF PHOTOS AND VIDEOS OF THE EVENT

17.1 By taking part in the Event:

17.1.1 you give us permission to use your name (and that of your team, team members and organisation that you represent), voice or picture in any broadcast, telecast, advertising material, or other account of the Event;

17.1.2 you understand that film and interview material taken at the Event of participants and any supporters may be used by us to promote the Event and other events we may run in the future in order to support the charity; and

17.1.3 you understand that we will retain ownership of all photography or media made by is, or on behalf in connection with the Event.

17.2 If you upload any non-official photographs and/or videos to social media, you must ensure that you have permission from the owner of such photographs and/or videos before you do so. If you upload material without the consent of the material’s owner and we suffer a loss or incur a cost as a result, you agree to reimburse in full for such loss or cost.

18. EVENTS BEYOND OUR REASONABLE CONTROL

18.1 If the Event cannot take place due to an event outside of our control, we will contact you as soon as possible and let you know what we are doing to limit the effect of the event (if and to the extent to which we are able to do so). If we do this, you shall not be due any compensation from us. If we need to postpone or cancel the Event because of the event outside of our control, the terms of section 12 shall apply.

19. OUR LIABILITY TO YOU

19.1 We’re responsible for losses you suffer caused by us breaking this contract unless the loss is:

19.1.1 unexpected, i.e., it was not obvious that it would happen and nothing you said to us before we accepted entry meant we should have expected it (so, in the law, the loss was unforeseeable);

19.1.2 avoidable, i.e., something you could have avoided by taking reasonable action, including any instructions issued by us; or

19.1.3 a business loss., i.e., it relates to your entry into the contract for the purposes of your trade, business, craft or profession.

20. COMPLAINTS AND DISPUTES.

20.1 If you have a complaint about the Event, please raise this with us directly in the first instances by emailing complaints@wwtw.org.uk. We will do our best to resolve your complaint as soon as we can. We will attempt to resolve your complaint in accordance with our Complaints Policy.

20.2 These Terms are governed by English law and wherever you live you can bring claims against us in the English courts. If you live in Wales, Scotland or Northern Ireland, you can also bring claims against us in the courts of the country you live in. We can claim against you in the courts of the country you live in.

21. OTHER IMPORTANT TERMS

21.1 This contract is between you and us. Nobody else can enforce it and neither of us will need to ask anybody else to sign-off on ending or changing it.

21.2 If a court or other authority decides that some of these Terms are unlawful, the rest will continue to apply.

21.3 We might not immediately enforce any of our rights under the contract. However, this does not mean we can’t enforce any of our rights at a later date.

Updated: 30.09.2025